Become a Facilitator

syd 2015_02   Welcome Dinners wouldn’t happen without our amazing team of volunteer facilitators. The Welcome Dinner Project relies on volunteer facilitators to create successful experiences where people come together across cultures over a shared meal. Every Welcome Dinner is lead by two trained facilitators who ensure every dinner upholds the spirit of the Welcome Dinner Project and is welcoming, safe and comfortable for all.  A facilitator is someone who makes conversation and interactions easy.

What’s involved?  A Welcome Dinner Project Facilitator:

  • Works with another facilitator to lead Welcome Dinners and support the host
  • Calls and emails guests prior to the dinner to confirm their attendance
  • Coordinates the food and makes sure the table is set for a good time!
  • Leads some small ritualised activities on the night which helps the conversation flow
  • Is the point of contact for guests and hosts and follows up with everyone after the dinner
  • Is an ambassador for welcome in their community!

All Welcome Dinner Project Facilitators need to complete the 1-Day Welcome Dinner Facilitator training workshop run by joiningthedots. After successful completion of the training you will assist a lead facilitator to facilitate Welcome Dinners until you are ready to step into the lead facilitator role yourself. The date and time of each Welcome Dinner is determined by the Welcome Dinner hosts and attendees in conjunction with the availability of the facilitators. Dinners usually begin in the evening between 6pm and 7pm and conclude by 8pm-9pm, although some prefer to have a lunchtime gathering.

In 2016 we are extending our Welcome Dinner Facilitator Training Program, taking in the feedback we have had from our Facilitators throughout the last year. What we are now offering is the initial full day training followed by an additional evening workshop once every 3 months. The initial training day will cover everything you need to know to get started as a Welcome Dinner Facilitator. The supplementary workshops will enable you to hone your skills and learn more about communicating and leading cross-cultural situations, while giving you a chance to catch up with other facilitators and share our learnings and experiences.

To help us to cover some of our costs, we are asking for a contribution from each Facilitator of $40 (or $20 for unwaged or students), this will cover the training and supplementary workshops for the year. You will receive a Certificate of Achievement after the initial training. You will be asked for payment once your attendance at a training is confirmed.

How often will I facilitate a Welcome Dinner? After completing your Welcome Dinner Facilitator training we ask that you commit to facilitating approximately one Welcome Dinner every two months, depending on how many are organised in the region you are assigned as well as attend the supplementary workshops once every 3 months.

Sound good? Find out when the next facilitator training is being run in your area by clicking on your state below. If you would like to be involved in another aspect of The Welcome Dinner Project, or have some special skills or talents you would like to offer, please check out our Join Our Team page and get in contact with us.


Our next Facilitator Training in Launceston will be on Saturday 4 August 2018. Apply here!


Our next volunteer intake in Melbourne will be in the spring of 2018. Express your interest here.

New South Wales

Our next Facilitator training in Sydney is at North Penrith Community Centre on Saturday 18th August 2018, 12-4pm. We have a series of dinners happening in Penrith between August- October 2018 and are particularly looking for expressions of interest from volunteers available at these dinners. Apply here

We are holding a small facilitator training in Wollongong on 25th August to explore potential in that region. Apply here



Our next Facilitator Training in Canberra will be held late July Apply here

Western Australia

Our next Facilitator Training in Perth will be early 2017 Apply here


South Australia

Our next Facilitator Training in Adelaide will be lead by project Founder Penny Elsley – to be held over two nights: Thurs 1st March 8pm-9pm (online via zoom) for Part 1 and Thurs 8th March (in person at the Study Adelaide office in the CBD) from 4:30pm-7pm for Part 2.   Apply here

Northern Territory

Our next Facilitator Training in Darwin will be on Sun 25th June 2017 (partly via video conference). Apply here



Our next training in Brisbane will be mid-2017. If you would like to express interest in volunteering please email

Regional training on Gold Coast, Sunshine Coast and Cairns is proposed for 2018 if funding for running the Welcome Dinner Project in these areas can be secured. Express interest here

“The welcome dinners have been a bridge for me to find lovely friends.” – Shazrad (newly arrived, seeking asylum)

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